Adding Transactions

If you wish to track and analyse the performance of your real Portfolio in Stockopedia you will need to enter the number of shares held and the price paid for each of your real world holdings.

We operate a transaction based portfolio management system allowing the accurate evaluation of your portfolio on a minute by minute basis. The lot based system allows you to track every single purchase and sale for every portfolio holding.

Entering your data

To enter Folio transactions you will need to be on a Folio page. Folios can be selected from the main site navigation menu by hovering over the Folios menu item and selecting a Folio from the list.

Once on a Folio page, to add a new transaction simply click the Add Cash/Transaction button which can be found at the top right of the page.

You’ll then see a drop-down menu that will allow you to select which kind of data you want to enter - either

  • Shares: Buy/Sell
  • Cash: Deposit/Withdrawal

Shares: Buy/Sell

By selecting Shares: Buy/Sell a modal pop-up entry form will appear, where you can enter the precise details of any share purchase or sale.

The first task is to enter the name of the security. The input box works just like all of Stockopedia search boxes. Simple enter the ticker or company name and ensure you click (or key down to select) the correct security from the drop-down list.

By default, the current mid price of the security will automatically show in the Price per Share box of the transaction pop-up. You can change this manually to reflect the precise transaction price of the shares or change the currency or unit sizes if your broker contract note differs from the quoted security details.

Next, select whether the transaction is a Buy, Sell or a Dividend. Then enter the number of shares involved in the transaction.

You’ll see the the Transaction tool immediately calculates the transaction Total.

To the right-hand side of the pop-up you can add details of Commissions and Taxes. These inputs are automatically deducted from the transaction Total.

You can also add notes about the transaction in the Notes box in the pop-up. Some subscribers use these to log actual trade reference ids or their reasons for a purchase or sale.

Finally, either click Save and the transaction will now be logged on the main Transactions page, or Save and Add Another to keep entering more transactions.

Tracking Dividends

By selecting Dividend as the type from the dropdown in pop-up transaction form, adding the number of shares you hold in the company and the dividend per share (into the price per share field) you can save your dividend payment.

Dividends (while logged with a portfolio position) are treated similarly to a cash deposit to your portfolio.

Cash: Deposit/Withdrawal

If you run your own dealing account, have a UK ISA or SIPP you'll always have a cash balance unless you are fully invested. Stockopedia’s Folios give you the ability to log your actual cash deposits and withdrawals to generate a more complete portfolio valuation. All buys and sells will then debit or credit this cash balance.

Adding or withdrawing cash from a folio can be managed by clicking the the Add Cash/Transaction button and selecting Cash: Deposit/Withdrawal.

You’ll be presented with a pop-up box. Choose the type of transaction using the drop-down menu - selecting either Deposit or Withdrawal.

Clicking the Date box will open a pop-up calendar, allowing you to select the precise date of the transaction.

Next, add the cash figure and then any notes that you wish to make. Then click save. This will automatically adjust the net cash balance of the folio.

Please note that unless your cash balance is greater than the cost of your positions you may run into an improper valuation. After all in the real world brokers rarely let you buy shares for more than the cash in your account! If you do get a cash imbalance issue it’s easily remedied. Please see the Cash Imbalances section.

Adding bonds and preference shares

Our portfolio system takes the quoted price to be per individual instrument. However, in some cases, bonds (and selected preference shares) are quoted as trading in a block of 100.

A stock will typically trade in pence (i.e minor currency units), denoted by "currency = GBX" on the LSE website (for example, Atkins). However, many bonds trade in GBP (i.e. major currency units) reflecting a block of 100 bonds. An example of this is Beazley’s BE01 preference share, where the GBP price quoted is per GBP100 nominal of preference shares purchased.

In such cases, to make the valuation work within the portfolio system, you will need to reduce the quantity you hold by a factor of 100.